Destination weddings—or even just weddings held out of town—are the perfect opportunity to combine the beauty of love with the thrill of travel. These celebrations offer a chance to escape the familiar and craft an unforgettable experience for you and your guests.
But planning an out-of-town wedding comes with its own set of challenges. The good news? With a little creativity and planning, you can make your wedding not just memorable but downright magical. Here’s what you should know.
Small Weddings Might be the Secret to Big Memories
Intimacy is having a moment in the world of weddings. Couples are finding that less can truly be more, leaning into ideas for small weddings that allow for more connection, creativity, and meaning. Smaller guest lists mean you can focus on the details that matter most, from curated menus to more personal interactions with each attendee.
For out-of-town weddings, an intimate gathering is especially appealing. Travel logistics become simpler, and the atmosphere feels more like a retreat than a formal event. Destination weddings often shine in these settings, where a limited guest list lets you explore unique venues or even private residences that wouldn’t work for larger groups. With fewer people, every detail—from personalized place cards to heartfelt toasts—feels that much more special.
Ask the Right Questions About the Venue
Finding an incredible venue is arguably the most important decision you’ll make for your out-of-town wedding. It’s not just about the beauty of the space but how it aligns with your needs, your vision, and your guests’ comfort. Narrowing down the location can be hard. If you’re looking at a city location, there are so many amazing Chicago, New York, and Boston wedding venues, for example, how do you even pick just one?
Start by asking about capacity and layout—can the venue accommodate your guest list comfortably, and does the layout fit the flow of your event? Don’t forget to discuss accessibility for guests traveling from out of town.
Is there ample parking, nearby accommodations, or easy public transit options?
Weather plans are also crucial, particularly if your venue includes anything outside. And finally, consider what’s included in the venue package. Some spaces offer tables, chairs, and decor, while others require you to bring in everything yourself. These details help ensure the venue complements—not complicates—your celebration.
Welcome Gifts to Make Guests Feel Like VIPs
Destination weddings often require a little extra effort from your guests, so why not show your appreciation with a thoughtful welcome gift? These goody bags or boxes aren’t just practical—they’re a way to set the tone for your celebration and make everyone feel like part of something special.
Consider including items that reflect the location, like locally sourced snacks, a map of the area, or small souvenirs. Welcome gifts can also include an itinerary of events, so guests know what to expect and where to be. This small gesture goes a long way in creating a sense of community and excitement from the moment they arrive.
Transform the Ceremony Into an Experience
One of the joys of an out-of-town wedding is the chance to create a ceremony that feels entirely unique. Away from the constraints of traditional venues, couples are choosing locations that speak to their story—be it a cliffside overlooking the ocean, a hidden garden, or a cozy mountain lodge. But location is just the beginning.
Make your ceremony personal by incorporating elements that highlight your relationship or the destination itself. Write custom vows, involve family members in meaningful ways, or include cultural traditions that resonate with you. Guests will love the intimacy of a ceremony that feels crafted just for you, and the setting will make the moment even more unforgettable.
End the Night in Style
Your wedding day may be coming to a close, but the way you wrap up the night can leave a lasting impression. For out-of-town weddings, an epic send-off is a great way to thank your guests for celebrating with you while marking the start of your next chapter.
Consider an exit that incorporates the destination’s vibe—sparklers on a beach, lanterns released into the night sky, or even a classic getaway car that takes you into the city lights. For couples who want to keep the party going, a post-reception gathering at a local hotspot or a private after-party lets everyone wind down in a more relaxed atmosphere. It’s a finale that ensures the night ends on a high note, leaving you and your guests with nothing but smiles.
