One of the most recent strategies developed to improve data security as well as get better efficiency in business operations is the use of cloud storage and backup. Essentially, this is a method of storing data and information digitally through online servers. This system replaces the traditional method of keeping data and information in physical storage units, such as hard disk drives (HDD) or solid-state drives (SSD).

Cloud storage and backup are seen as a much superior way of keeping data and information because it has better flexibility, portability, scalability, and affordability. In this article, we are going to explain how you can use and maximize the application of cloud storage and backup systems, even for small to medium-sized firms. This list will include the use of a multi-cloud strategy, the use of a central management system, and the use of live sync features.

Using multiple cloud servers


One way to further maximize the use of a cloud storage and backup system is to combine the use of multiple cloud servers in your operations. This approach to data management will allow companies to streamline the way they store data and information. Basically, when using multiple cloud servers, the management can allocate different types of data to different cloud servers for safer and more secure storage.

For example, you can opt to allocate all of your duplicates and copies to one distinct server and then allocate all your routine transactions to a completely different server. By doing this, you essentially free up storage space in your routine transaction server to get better headroom and allow for much faster data transfer rates. This also prevents your operations from being highly contingent or dependent on one cloud storage platform.

In case anything bad happens, such as when there are issues with your cloud service provider, you won’t be affected too much. As we all know, redundancy is one of the major concepts in data management, and so it really helps to have as much fallback and contingencies as you can afford to have.

Have a central management system

The great thing about cloud storage and backup is that it can also be integrated into your company’s central management system. Most existing firms today have some sort of website or platform for different functions, like storing employee data, displaying schedules, employee collaboration, assigning tasks, etc. When you are able to integrate access to cloud storage into your company’s own central management system, you effectively give your employees the ability to access files that may be relevant to their job function. For example, instead of having to sort through piles and piles of paperwork for a specific document, your employees could just look it up through their phones or computers and secure a copy of the said document for whatever reason they find it to be useful.

Moreover, if you are able to integrate the use of cloud storage into your system, you can use it to perform and accomplish jobs and tasks on the go. This is very much important for those job functions that involve remote communication with the home office or headquarters.


Live sync

Most of the options when it comes to cloud storage and backup will require you to manually upload your data and information to the cloud. Typically, this is done on a regular basis, and the frequency of which will be determined according to the discretion of the management. If your company processes a lot of data, then it might be wise to conduct a backup every week or so.

One way you can make this process a lot more convenient and efficient is to make use of live backup. As the term suggests, this system enables you to upload and store data to your cloud server as and when these data are inputted into your computers. This will no longer require you to do a routine backup every now and then, which could mean that your operations will flow a lot more smoothly.